Learn how to determine who can access your Google Analytics
account. It is possible for users to be added by you at three different levels
which are the account level, the property level, and the view level.

As an example, when users are added at account level, they
can access every of the account’s properties, as well as, views with similar
permissions set. When users are added at view level, only that view can be
accessed by them with the provided permissions. Access and permissions levels
can be altered for users whenever you wish.

Users are identified through their email address, and only
users with registered Google accounts emails can be added. At any of the three
different levels, you need Manage Users Permission before you can add or modify
a user. Only at levels where you have permission can you add/modify a user.

You, also, need Manage Users permission to
delete a user at account level. It is only at this level that a user can be
deleted by you. Users with permission can delete each other. For safety
reasons, if you happen to be the last user that possesses Manage Users
permission, it is impossible to get yourself deleted.

Now, let us explore how to do the following –

  • Add a User
  • Edit a User
  • Delete a User
  • Create a User group
  • Add a User to a group
  • And lastly, Edit a User group

Add a user

The number of users that can be added unlimited. Here is how
to add users an account, property, or view –

  1. Go to Google
    Analytics
    , then, proceed to sign in.
  2. Click on Admin, then locate the account,
    property, or view that you wish to.
  3. In the desired column,
    click User Management.
  4. You’ll find the Account Users list. Here, click on +. Next, select Add new users.
  5. Key in the Google Account
    email ID for the user
  6. To forward the user a
    notification, choose to Notify new users via email
  7. Choose your desired
    permissions.
  8. Click Add.

Edit a user

In a Google Analytics account, user permissions can be
edited at any point in time at any level. That is to say that if you assign
Read permission for any user specifically for single view, the user can be
granted Edit permission later but just for that view alone. Again, you can
assign Edit permission to the user at property level, and that user can be
given Edit permission for virtually the entire view at that level.

As you proceed through the hierarchy of
accounts, it is possible for you to assign more permissions to users. However,
it is not possible for you to assign permissions that are fewer than those for
higher levels. That is to say that where a user is assigned Edit permissions, say,
for the account level, the user will, also, have edit permissions for the other
levels (property & view). At property and view levels, it is not possible
to have those permissions revoked. Conversely, Edit permissions can be assigned
to users in the view level without assigning them permissions at property
levels or account levels.

Here’s how to modify existing users:

  1. Go to Google Analytics.
    Then, proceed to sign in.
  2. Select Admin, then, locate the account,
    property, or view that you wish to.
  3. In the desired column,
    based on the level to be modified, click
    User Management
    .
  4. Search for the desired
    user to be modified using the search box which is located above the list. Key
    in their email address in full or in part (example – johnxxxx@gmail.com or
    Johnxxxx).
  5. Select the username, and
    you can now add or remove the desired permissions.
  6. Select Save.

Delete a user

Here’s how to delete users:

  1. Go to Google Analytics.
    Then, proceed to sign in.
  2. Select Admin, then, locate the account,
    property, or view that you wish to.
  3. In the desired column,
    click User Management.
  4. Search for the desired
    user to be deleted using the search box which is located above the list. Key in
    their email address in full or in part (example – johnxxxx@gmail.com or
    Johnxxxx).
  5. Go
    to the user to be deleted, check the box, then select REMOVE.

Create a user group

In your Google Analytics account, you can, also, create a
user group and assign permissions. To be able to create user groups, it is
imperative that your Google Analytics account belongs to any organization. In
the event that the Analytics account is not linked to any organization,
Analytics will guide you so that you can create and link to an organization
with the creation of your very first user group.

Here is how to get a user group created –

  1. Go to Google Analytics.
    Then, proceed to sign in.
  2. Select Admin, then, locate the account,
    property, or view that you wish to.
  3. In the desired column,
    based on the level where the group is to be added, click User Management.
  4. You’ll find the Account Users list. Here, click on +. Next, select Add users groups
  5. Next,
    choose Add group
  6. This
    time, select +. Then, key in the
    group’s name, as well as, its description. Now, select CREATE.
  7. Assign
    your desired permissions. Next, select ADD.

As soon as a group is successfully created, it will show up
in your account’s and organization’s list of users

The permissions
that the group has is restricted to the level where the group was created in
the hierarchy. That is to say that if the group is created in view level only,
its permissions will be restricted to that view alone. Where created at
property level, its permissions are restricted to only that property including
every one of its views. Where created at account level, the permissions will be
for the entire properties and the entire views.

Add a user to a group

Here, we will show you how to add a user to a group –

  1. Go to Google Analytics.
    Then, proceed to sign in.
  2. Select Admin, then, locate the account,
    property, or view that you wish to.
  3. In the desired column,
    based on the level where the permissions are to be modified, click User Management.
  4. Search for the desired
    user using the search box which is located above the list. Key in their email
    address in full or in part (example – johnxxxx@gmail.com or Johnxxxx).
  5. Go to the group’s row and
    select :. Now, proceed to view the organization details of the group.
  6. Select Members and now
    click on +
  7. Key in the email IDs for
    the users to be added
  8. To be able to create
    additional groups for this particular group, simply choose ADD GROUP
  9. As soon as you’re done
    with adding users, as well as, groups as you desire, select ADD.
  10. Now, exit the panel for
    members and exit the group’s panel.
  11. Next, click on Save

How to Add user groups in Analytics hierarchy levels

As soon as you get a group created, it is possible for that
group to be added to a level of choice in your Analytics hierarchy. This will
entitle the group’s users to permissions that are meant for that level. Here is
how to do it –

  1. Go to Google Analytics.
    Then, proceed to sign in.
  2. Select Admin, then, locate the account,
    property, or view that you wish to.
  3. In the desired column,
    based on the level where the group is to be added, click User Management.
  4. You’ll find the Account Users list. Here, click on +. Next, select Add users groups
  5. Next,
    choose ADD GROUP.
  6. Choose
    your desired group and, then, select DONE.

Edit a user group

Once a new user group is created, it is possible for you to
add a user, or remove a user. You can, also, ad groups and permissions or
remove them entirely. Lastly, it is possible to get the group added to other
groups. Here is how to edit user groups –

  1. Go to Google
    Analytics
    , then, proceed to sign in.
  2. Click on Admin, then locate the account,
    property, or view that you wish to.
  3. In the desired column,
    click User Management.
  4. Search for the desired
    user using the search box which is located above the list. Key in their email
    address in full or in part (example – johnxxxx@gmail.com or Johnxxxx).
  5. Go to the group’s row and
    select :. Now, proceed to view the organization details of the group.
  6. In order for you to add a
    user or a user group, select Members. Now click on +. Once the desired members
    have been added, click on ADD.
  7. If you wish to get a group added to other groups, select Group
    memberships. Now, go ahead and click + and once you have selected the groups,
    click on DONE.
  8. In order to assign group
    permissions based on the other Analytics hierarchy levels (that is the property
    and views levels), follow these steps
  9. Click on Analytics
  10. Get the hierarchy expanded and click on / for every level that you wish the get
    permissions modified.
  11. Choose your desired permissions and select
    SAVE

This
exact procedure can be employed to do the following –

  • Get a user removed from the group
  • Get a group removed from other groups
  • Modify permissions.

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